Hi Alayne,
Yes, you are on the list of registered voters who supplied their legal
name and email address before the deadline. We are taking on trust that
all legal names supplied correspond to the users of the email accounts.
Note the following rule: "85. Error or Omission in Giving Notice. No
error or omission in giving notice of any Annual or General meeting or
any adjourned meeting of the members shall invalidate any resolution
passed or any proceedings taken at that meeting"
My working assumption - without your legal talent, so please advise if I
have misinterpreted this - is that this means we can proceed with the
meeting and vote on Thursday 6th April 2023 as planned.
I am also interested in whether you interpret "shall" to be epistemic in
the first person, and deontic in the second and third person, and how
that affects your interpretation of the by-laws?
The topic of dissolution has been aired at the past few club meetings,
but I would be willing to propose to the board that we push out the
deadline for the vote, if this would help resolve your problems.
Thank you for your invaluable contributions.
On 02/04/2023 17:41, alayne [ at ] twobikes [ dot ] ottawa [ dot ] on [ dot ] ca wrote:
If ANYTHING should be done correctly at OCLUG, surely it should be
dissolving the corporation.
OCLUG BY_LAW No. 1 requires two weeks notice MINIMUM to members of a
general
meeting which business such as dissolution can be voted on.:
81. Notice Interval. Notice of the time and place for holding an
Annual Meeting
or a General Meeting shall be given by sending it to each member and
to the
auditor fourteen days or more before the date of the meeting. (s. 93
(1) (a)),
(s. 93 (2)), (s. 129 (1) (i))
In addition, for a special resolution like this, you need to notify
members - in that notice of meeting - that this resolution will be
voted on at that meeting.
On Fri, 31 Mar 2023, Tug Williams wrote:
The motion is as follows:
We, the members of the "Ottawa Carleton Linux Users Group" Ontario
Corporation
number 1476767 are in favour of dissolution of that corporation and
transfer
of
residual money to the National Capital Freenet.
Procedure:
All members who have responded to the request to provide their legal
name
before March 27, 2023, are eligible to vote. A ballot will be sent by
email
from
secretary [ at ] linux-ottawa [ dot ] org to each such person on or before April 6.
Voting
will close at 11:59pm on April 6th EDT. You may vote before the April
6th meeting, or wait
for the discussions at that meeting.
Well, I sent in my name on January 23, so I hope I'm counted.
But I think it's highly inappropriate *not* to have sent a reminder a
week before March 27, so that anyone who missed the email in January
might be reminded.
I think at a minimum you need to postpone this discussion until after
April 14, and give people until the end of this week to send in their
legal names.
Alayne
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