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Re: Linux-Ottawa Board meeting announcement and proposed agenda

See below for additional info. about meeting records.

Indeed, it was sent to the list to encourage some participation. With so few
current Board members, we risk being unable to conduct business i.e., keep going.

Another msg asked about link to meeting. Go to oclug.slack.com and find the "board"
tab on the left. It's a messaging platform. We know that some members would prefer us
to use a fully FLOSS solution. However, we do know that Slack works for getting
things accomplished and it is fairly easy to copy/paste/edit the screen contents
as plain text to provide "minutes". Video meetings require whoever does this to
do a lot more work. If we can find a suitable solution using, say, IRC, I'm sure
we'll shift. I've been trying different clients, and so far am of opinion that
Slack has packaged things better than the FLOSS alternatives, though I've just
installed Konversation and it looks not too bad. I think Slack got used as an
experiment one night a couple of years ago and worked so we stayed with it.

I'm sure this will continue to be a topic, and it may spur participation.

Wiki: I have put up the "announcement" of the AGM (it was not loaded onto the
main page) and also (under Board) instructions on how to do this. I've also
prepared a record -- I won't say "minutes" -- of the AGM. We seem to have lost
records, or never had them, for 2018-2021. As we are officially a corporation,
and we have several $K of assets, we do have some responsibilities, and I can
honestly say I wish we didn't. I'd rather spend time improving IRC client than
fiddling with gov't forms.


On 2022-04-22 18:53, Aaron Wilcox wrote:
Was this thread supposed to be posted to the entire Linux Ottawa mailing list?

On 2022-04-21 09:48, J C Nash wrote:
Agenda for Linux Ottawa Board meeting 2022-4-25 19:00

Virtual meeting open to Linux-Ottawa list members. If you have items
you want added to the agenda, please send to nashjc _at_ ncf.ca or
tug.williams _at_ gmail.com.

Meeting will be on oclug.slack.com. (And, yes, we prefer fully open
source solution -- see "volunteers" below!)

- Quorum (3) needed of Board members as per AGM
        Tug Williams
            Ian Gorman
        John Nash
        Richard Guy Briggs

- Minutes of previous Board mtg
- Status of bank account
- Formalities
    - Thanks to retiring Board members
    - Who has the corporate documents?
    - Have we a set of usernames, passwords etc. for our website functions?
    - Updating of documents (need for formal assignment of officers)
    - need to record AGM (JN is preparing a draft)
        - Current bank signing officers are Scott Murphy, John Nash and
          Ian Gorman. Should we add to the list?

- Need for volunteers to take on some specific tasks. Do we want to be
  more focused in asking people to do something limited i.e., they can
  agree to just a particular task. However, it would be good to have
  at least 2 per task, as we have recent experience when someone
  says they will do something then disappears.
        - What can/will Board members undertake? Several of us already
          have noted constraints on time/capability.
        - We are allowed to appoint other Board members if there are
          willing helpers.
        - keeper(s) of essential documents and information
    - backup and maintenance of website (except mailing list)
        - mailing list maintenance. This may or may not include
          upgrade that we have wanted for some time.
        - keeping of records of "corporation"
        - wiki maintenance (prodding for presentation documents?)
        - setting up virtual meetings (Board and general)
        - possible arrangement of in-person meetings

- Future of Linux Ottawa
    - Key functions: mailing list and meetings
    - In-person meetings and resources (mostly human) to set up
          and run, and to find suitable venue

- Talk/discussion for May 5
    - Suggested topic: "Evolution of volunteer groups like Linux Ottawa
        and the role of technology"
        - welcome other offers for May and for the future!

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*Aaron Wilcox*
*e:*aaron [ dot ] s [ dot ] wilcox [ at ] gmail [ dot ] com
*e:*aaron [ dot ] wilcox [ at ] sympatico [ dot ] ca

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